Task #2168
closedtrade show material tool
Added by Florian Effenberger almost 8 years ago. Updated over 7 years ago.
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Description
There have been some issues with handling materials for trade shows in the past, namely:
- Where are things?
- How to identify items? (asset numbers)
- Did things arrive properly?
- Nagging people to send stuff back
We should have some nice tooling with item numbers even for non-depreciation assets, possibly including pictures to avoid confusion (like banner/rollup). Let's use this ticket to
- identify what we need
- what current sources of information exist
- assign development work for a tool
Files
| TDF event items.ods (196 KB) TDF event items.ods | Mike Saunders, 2017-03-20 14:06 |
Related issues
Updated by Florian Effenberger almost 8 years ago
Updated by Cor Nouws almost 8 years ago
when looking at this, one might compare costs, effort and people's involvement in getting up such a tool, shipping stuff around and maintaining content(!) of the tool, with giving active people a few bugs to take responsibility for their 'own' banner and flyers.
(this could be considered as a hint ;) )
Updated by Florian Effenberger almost 8 years ago
when looking at this, one might compare costs, effort and people's
involvement in getting up such a tool, shipping stuff around and
maintaining content(!) of the tool, with giving active people a few bugs
to take responsibility for their 'own' banner and flyers.
(this could be considered as a hint ;) )
That might fly for those who can store stuff, but it's a minority
actually, it seems - most requests are about we ship stuff around, so we
have to deal with that in some way.
No blocker per se if trustworthy people produce materials and maintain
them, as long as we know where things are stored and how to get them
back in case we need it.
Updated by Sophie Gautier almost 8 years ago
Florian Effenberger wrote:
One source is https://wiki.documentfoundation.org/File:Messekoffer_Inhalt.ods
another one is: https://wiki.documentfoundation.org/BoothMaterial
Updated by Florian Effenberger almost 8 years ago
- Related to Task #1891: Keep track of exhibition materials (flyers, T-shirts, stickers, banners etc.) added
Updated by Mike Saunders almost 8 years ago
Now that Didacta has finished I'm going to send a mail round (and on marketing-priv@) asking exactly who has what, and create a list of it. This can then be used for whatever tooling we generate.
In my view the tool needs to store the following information:
- Item number (generated as new items are added)
- Short name
- Longer description
- Item count (useful if the item is "box of T-shirts")
- Optional photo
- Who has it (inc. email address)
- Where it is
Ideally, we'd have another "history" field for tracing items for querying -- eg "Where was rollup stand X in March last year?"
We've been able to store a lot of this info on the wiki, and maybe a pad would work. But if people don't update the info when they send items, it all gets out of date very quickly. I think we need more centralisation, ie most items in two or three places. As soon as an item goes to someone, they are fully responsible for it. Maybe the tool could have a deadline for return and ping the owner accordingly.
Updated by Mike Saunders almost 8 years ago
- File TDF event items.ods TDF event items.ods added
I'm talking to Walter Pape about this, who has a very detailed inventory of materials in his possession. I've been making a list too (TDF event items.ods – attached to ticket).
Instead of creating or installing a separate tool and adding more infra work, we could use a spreadsheet in a ticket here on Redmine to track items. This ticket could also have information for people who need items, saying how to contact us etc.
The main thing is that we have the materials in just a few (two or three) places, so that it's MUCH easier to keep this list up to date. And whenever anyone borrows something, we mark exactly who has it, from which date, and when we expect it back.
Updated by Mike Saunders over 7 years ago
OK, I've finally had a bit of time to put the information into a dedicated Redmine ticket:
https://redmine.documentfoundation.org/issues/2233
If we're happy with that, I'll complete it and let relevant people know.
Updated by Florian Effenberger over 7 years ago
Mike, did you factor in
- https://wiki.documentfoundation.org/File:Messekoffer_Inhalt.ods
- https://wiki.documentfoundation.org/BoothMaterial
into #2233? If so, we could close this ticket (#2168) and continue in #2233?
Updated by Mike Saunders over 7 years ago
Florian Effenberger wrote:
Mike, did you factor in
- https://wiki.documentfoundation.org/File:Messekoffer_Inhalt.ods
- https://wiki.documentfoundation.org/BoothMaterial
into #2233? If so, we could close this ticket (#2168) and continue in #2233?
Yes, I did -- but while we're creating #2233 as the actual material tracking tool, let's keep this ticket open a bit longer for discussion and ideas. When we're all happy with the system in #2233, we can close this.
Updated by Florian Effenberger over 7 years ago
- Target version changed from Q1/2017 to Q2/2017
Updated by Mike Saunders over 7 years ago
- Status changed from New to Closed
OK, the tracking system at https://redmine.documentfoundation.org/issues/2233 is now ready to use, so I'll close this ticket.