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Task #3107

KG22.01 - Streamline Tendering Process in 24 months

Added by Nicolas Christener over 1 year ago. Updated about 1 year ago.

Status:
In Progress
Priority:
Normal
Target version:
Team - Q4/2020
Start date:
Due date:
2022-02-18 (Due in about 2 months)
% Done:

30%

Status summary:
first draft of tendering framework by Nicolas, Lothar and Florian published to members

Description

We want to sort out blockers in our tendering process and make sure that we are able to run tenders in a smooth way.


Subtasks

Task #3108: KG22.01.1 - Two more tenders signed in 6 monthsClosedFlorian Effenberger2020-02-03

Actions
Task #3109: KG22.01.2 - Two more tenders delivered in 1 yearClosedFlorian Effenberger2020-02-032021-02-02

Actions
Task #3110: KG22.01.3 - Need to plan more spending for tax officeClosed2020-02-032021-02-02

Actions
#1

Updated by Thorsten Behrens over 1 year ago

  • Private changed from No to Yes
#2

Updated by Nicolas Christener over 1 year ago

  • Project changed from 30 to 79
#3

Updated by Nicolas Christener over 1 year ago

  • Private changed from Yes to No
#4

Updated by Nicolas Christener over 1 year ago

  • % Done changed from 0 to 30
Since FOSDEM 2020 we run the following projects:
  • Q1/Q2 2020: ODF 1.3
  • Q2/Q3 2020: ODF 1.3 follow up
Also work is going on in:
  • Civic CRM

Nicolas started working on a framework for tenders - will share it with the board as soon as ready.

#5

Updated by Nicolas Christener over 1 year ago

  • Assignee set to Nicolas Christener
#6

Updated by Florian Effenberger over 1 year ago

  • Status changed from New to In Progress

CiviCRM phase 1 is finalized and paid in the meantime.
Same for the pending previous COSM Project bits.
Also, the MC dashboard has been awarded.

#7

Updated by Florian Effenberger over 1 year ago

  • Project changed from 79 to Key Goals
  • Due date set to 2022-02-18
#8

Updated by Florian Effenberger over 1 year ago

  • Target version set to Qlater

For the tender status, see #3108 and #3109
Work on streamline the tendering process is in progress, including a tender framework

#9

Updated by Florian Effenberger over 1 year ago

  • Status summary set to Pending
#10

Updated by Florian Effenberger over 1 year ago

  • Target version changed from Qlater to Q3/2020
  • Status summary changed from Pending to Nicolas, Lothar and Florian to have a call

Discussion from board meeting 2020-08-14:

  • Nicolas pokes to come together (Lothar)
  • Florian joins too
#11

Updated by Lothar K. Becker over 1 year ago

Framework was discussed in the subgroup Nicolas, Florian, Lothar. Feedback will be brought in the documents and process descriptions. Target is not to be complete or perfect but having something to test and try with upcoming tenders the next weeks.

Main targest of the "streamlining" issue:

  • better and better known process of tendering for TDF,
  • helping with template documents and process sheets to get proposals which are more comparable (and thus getting better prerequisits for the decision of the board)
  • bringing more information in the early stages of the tendering process to grow the ecosystem who are able to bid and possible to do the work (with list of persons who can do specs, for which area, who could be a "tender organizer" in behalf of TDF to bring and get the documents, ...)
#12

Updated by Florian Effenberger over 1 year ago

  • Status summary changed from Nicolas, Lothar and Florian to have a call to Nicolas, Lothar and Florian had first call. Documents and process description in the works. Next call September 10.
#13

Updated by Florian Effenberger about 1 year ago

  • Status summary changed from Nicolas, Lothar and Florian had first call. Documents and process description in the works. Next call September 10. to Nicolas, Lothar and Florian had first call. Documents and process description in the works. Next call September 17.

Call postponed to September 17.

#14

Updated by Stephan Ficht about 1 year ago

  • Status summary changed from Nicolas, Lothar and Florian had first call. Documents and process description in the works. Next call September 17. to schedule another call; share minutes
Discussion from board meeting 2020-09-25:
  • need to schedule another call (last call skipped, todos are the same)
  • minutes of the meetings to be sent
  • possible to share the minutes with the MC?
#15

Updated by Florian Effenberger about 1 year ago

  • Target version changed from Q3/2020 to Q4/2020
  • Status summary changed from schedule another call; share minutes to first draft of tendering framework by Nicolas, Lothar and Florian published to members

first draft of tendering framework by Nicolas, Lothar and Florian published to members
see TDF Nextcloud - Shared - Tender Framework

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