Marketing

Got started on this now – have access to the Google Calendar, and working with Marc Paré on keeping it up to date. Will explore the possibility of moving to OwnCloud and embedding its calendar into the Wiki.

NLP contacts are on the private marketing list so I will post reminders on that (eg at the start of each month) to get updates on events.

Optionally, we can also migrate https://wiki.documentfoundation.org/EventsCalendar to our ownCloud instance.

Now that there are plans to shut down the OwnCloud server, we'll stick with Google Calendar for now.

Now that there are plans to shut down the OwnCloud server, we'll stick
with Google Calendar for now.

Sounds sensible, at least until we made a decision on ownCloud :-)

It'd be good to integrate the calendar into the main site, so visitors can get a quick glance of where the LO community is active. I will look into using SilverStripe's own calendar: https://www.silverstripe.org/blog/managing-events-with-silverstripe-a-new-calendar-module/

Failing that, we can embed the Google one. Then we have the wiki page for details and planning, so both serve their purposes separately.

For now I've tidied up the page at http://www.libreoffice.org/events/ and embedded the Google Calendar. There is currently a bit of information overlap between this calendar and the wiki, so we should use the former as the "face" to the outside world, and the latter for organisation inside the community.

Will look at the aforementioned SilverStripe calendar module when I have some time.

Some more work here:

• Merged EventsCalendar into this page after discussing with Marc Pare, for simplicity: https://wiki.documentfoundation.org/Events
• Added "Other Events" section for events where LO/TDF may want to be present
• Updated the calendar and other cleanups on the wiki

Can you give a quick status update on where the calendar is hosted currently (Google Calendar?), whether that should be changed (ownCloud?), and who is maintaining it (Marc and you?)? ;-)

• It's hosted on Google (a while back there was discussion about closing the TDF ownCloud instance). If we plan to stay with next/ownCloud and want to move away from proprietary services as much as possible, we can move it, but it's simplest on Google for now I think.

• Marc and I maintain it, adding entries whenever we see new events or someone contacts us.

As this is an ongoing part of my regular tasks, shall we close this ticket to keep things tidy?

• It's hosted on Google (a while back there was discussion about
  closing the TDF ownCloud instance). If we plan to stay with
  next/ownCloud and want to move away from proprietary services as
  much as possible, we can move it, but it's simplest on Google for
  now I think.

For the moment, let's keep it at Google. Our ownCloud is outdated and we
need to deploy an updated version when the infra changes have been
handled. We then can move to our own instance.

• Marc and I maintain it, adding entries whenever we see new events or
  someone contacts us.

Ok. Is there any desperate need for help, shall we search for
volunteers? I assume it's not so much work, but let me know if I'm wrong
on this. :-)

As this is an ongoing part of my regular tasks, shall we close this
ticket to keep things tidy?

Let's keep it open - that's why I have it as a recurring item :)

OK, let's keep it on Google for now. It's very little work to maintain, as there are just one or two events each month. Maybe we can use the next Month of LibreOffice to encourage people to give talks at events, or hold installfests, and really fill up the calendar...

OK, let's keep it on Google for now. It's very little work to maintain,
as there are just one or two events each month. Maybe we can use the
next Month of LibreOffice to encourage people to give talks at events,
or hold installfests, and really fill up the calendar...

Sounds worthwhile indeed to encourage the community. We should also
regularly poke NLPs (Sophie can help with the contacts) about events. We
learn a lot about what has happened in the annual report each year, but
we should know upfront to communicate ;-)

If the Nextcloud instance (#2003) is setup, we could host it there

Marc, would you be interested in playing with the Nextcloud instance for the calendar? It's not in production mode right now, but we could gather some experience and see if we can use it as we use the Google Calendar (e.g. embedding it into the wiki), and eventually migrate when it's in production mode

Florian Effenberger wrote:

Marc, would you be interested in playing with the Nextcloud instance for the calendar? It's not in production mode right now, but we could gather some experience and see if we can use it as we use the Google Calendar (e.g. embedding it into the wiki), and eventually migrate when it's in production mode

Marc? ;-)

Florian Effenberger wrote:

Florian Effenberger wrote:

Marc, would you be interested in playing with the Nextcloud instance for the calendar? It's not in production mode right now, but we could gather some experience and see if we can use it as we use the Google Calendar (e.g. embedding it into the wiki), and eventually migrate when it's in production mode

Marc? ;-)

Sure, could you point me to the right location? Login/password?

Cheers,

Marc

Marc Pare wrote:

Sure, could you point me to the right location? Login/password?

Hi Marc, I've just set you up with an account and triggered a password reset, so you should get an email - then you can set up a password for your liking. Feel free to explore, see how the Calendar module may be different to ownCloud, and ask if you have any questions. As Florian said, we're just testing this for now - we'll do proper migration of data from the ownCloud instance later.

Mike Saunders wrote:

Marc Pare wrote:

Sure, could you point me to the right location? Login/password?

Hi Marc, I've just set you up with an account and triggered a password reset, so you should get an email - then you can set up a password for your liking. Feel free to explore, see how the Calendar module may be different to ownCloud, and ask if you have any questions. As Florian said, we're just testing this for now - we'll do proper migration of data from the ownCloud instance later.

Hi Mike,

I could not find any email ... could you try that again? I may have deleted the previous one by mistake. :-)

Marc Pare wrote:

I could not find any email ... could you try that again? I may have deleted the previous one by mistake. :-)

Sure -- I've just done it. Note that this is going to your marcpare.com address, in case it ends up in spam there. If you still don't get it, let me know, as maybe it's a problem with the mail server on that VM...

Hi Mike, sorry I was away from my desk for most of the rest of my day yesterday. I did receive the email to change the password, but by then the token had expired. Could you instead just choose a temporary password and email it to me? It looks like the time-zone difference and my schedule will not work when the token expires so quickly.

Thanks for the help,

Marc

With our Nextcloud instance being in place now, any update on this? :-)

FWIW, I've just enabled the calendaring feature on our Nextcloud instance, so we might post it there

Florian Effenberger wrote:

With our Nextcloud instance being in place now, any update on this? :-)

Ping?

Florian Effenberger wrote:

Florian Effenberger wrote:

With our Nextcloud instance being in place now, any update on this? :-)

Ping?

Was waiting to see what Marc thinks of the Nextcloud calendar -- I'll drop him an email to check. IMO we should use our own infrastructure (and FOSS) for things like this -- we just have to check that we can embed the calendar into this page:

http://www.libreoffice.org/events/

Maybe with an iframe?

Was waiting to see what Marc thinks of the Nextcloud calendar -- I'll
drop him an email to check. IMO we should use our own infrastructure
(and FOSS) for things like this -- we just have to check that we can
embed the calendar into this page:

http://www.libreoffice.org/events/

Maybe with an iframe?

Where's the calendar hosted right now? I'm lost on that actually... ;-)

However, indeed, we should move to a Nextcloud hosted variant soon. If
there's a Silverstripe iCal plugin, we can use that, otherwise an iFrame
is a start.

Florian Effenberger wrote:

Where's the calendar hosted right now? I'm lost on that actually... ;-)

Currently hosted on Google Calendar and embedded into this page: http://www.libreoffice.org/events/

Marc is going to take a look at Nextcloud early next week, but recommends we plan to switch in any case. I'll investigate how easy it is to embed the Nextcloud calendar into the site.

OK, I've created a public-viewable calendar (that can be edited by me and Marc) here:

https://nextcloud.documentfoundation.org/index.php/apps/calendar/p/WPAQ2UTYAJPRW84U

I've populated it with some events for the next couple of months for testing. Marc, can you edit that? Are you happy with it? If so we can switch to it and embed it into the main LO website.

I've migrated all event data (past and future) from the Google calendar to our Nextcloud one, so here it is:

https://nextcloud.documentfoundation.org/index.php/apps/calendar/p/WPAQ2UTYAJPRW84U

I've tried to embed it into the main LO site in an iframe, but there's a problem -- "redirected you too many times" in some browsers, so it doesn't display properly. This is a known issue: https://github.com/nextcloud/calendar/issues/169

The most recent comment from a Nextcloud dev is: "This requires changes to the Nextcloud server, to be released with Nextcloud 12. Rescheduling this ticket to Calendar 1.7.0"

Adding Guilhem: can you see if we can upgrade the Nextcloud Calendar app please? It looks like we're on 1.5.3, but I'm not sure if a newer version is available... Thanks!

Mike Saunders wrote:

Adding Guilhem: can you see if we can upgrade the Nextcloud Calendar app please? It looks like we're on 1.5.3, but I'm not sure if a newer version is available... Thanks!

We're using the latest NextCloud (12.0.0) and all apps are currently up-to-date. (according to https://apps.nextcloud.com/apps/calendar the latest release of Calendar is indeed 1.5.3).

Thanks Guilhem. So the situation is:

• We CAN use Nextcloud for our events calendar, but we can't embed it into the site (yet)

So in the meantime, shall we switch to Nextcloud and just have a big link on the events page of the LO site? Or should we stick with Google until Nextcloud becomes embeddable? (Might take a while)

Florian, Marc -- what do you think?

IMHO we can give Nextcloud a try :-)

So in the meantime, shall we switch to Nextcloud and just have a big
link on the events page of the LO site? Or should we stick with Google
until Nextcloud becomes embeddable? (Might take a while)

Florian, Marc -- what do you think?

OK, I've switched the LO website at the wiki at https://wiki.documentfoundation.org/Events to use the new Nextcloud calendar.

Marc, from here onwards we should add events to the Nextcloud one only -- let me know if you need any help or additional privileges for that.

As mentioned, we can't embed the calendar into external sites yet, but this should be possible with a future upgrade so I'll keep an eye on it.

Mike, can you harvest the minutes of the German community call at https://pad.documentfoundation.org/p/de_discuss and add events that are missing? There were several mentioned during the last months calls

I wonder what we can do with https://wiki.documentfoundation.org/Events to avoid double work. IMHO there's a RSS plugin for Mediawiki, is there a counterpart for Nextcloud? Or any other easy way to automatically create a listing without manual work involved?

Florian Effenberger wrote:

Mike, can you harvest the minutes of the German community call at https://pad.documentfoundation.org/p/de_discuss and add events that are missing? There were several mentioned during the last months calls

Yes, just done this -- gone through the last 12 months of calls, and these were the ones mentioned that we attended but weren't in the calendar:

• TDF at MucGov17 BarCamp (linked to a blog report I wrote)
• LibreOffice am LinuxDay Vorarlberg 2016 (linked to report by Florian)
• OpenRheinRuhr 2016 (presentation about LO 5.3 by Thomas Krumbein)

(A few others were mentioned but we didn't attend.) I've also added:

• Akademy 2017 (Xisco Fauli and Gabriele Ponzo attending)

I wonder what we can do with https://wiki.documentfoundation.org/Events to avoid double work. IMHO there's a RSS plugin for Mediawiki, is there a counterpart for Nextcloud? Or any other easy way to automatically create a listing without manual work involved?

Personally I think the wiki page is just duplicated / outdated information, and we should only use the Calendar. Looking at:

https://wiki.documentfoundation.org/WikiAction/history/Events

It has barely been updated in the last year. I propose to remove the old content and embed or put a big link to the calendar there (or maybe something with RSS).

Marc, any objections?

Mike Saunders wrote:

Personally I think the wiki page is just duplicated / outdated information, and we should only use the Calendar. Looking at:

https://wiki.documentfoundation.org/WikiAction/history/Events

It has barely been updated in the last year. I propose to remove the old content and embed or put a big link to the calendar there (or maybe something with RSS).

Marc, any objections?

Sounds good to me. Maybe ask the public marketing list what they think and then proceed?

Florian Effenberger wrote:

Mike Saunders wrote:

Personally I think the wiki page is just duplicated / outdated information, and we should only use the Calendar. Looking at:

https://wiki.documentfoundation.org/WikiAction/history/Events

It has barely been updated in the last year. I propose to remove the old content and embed or put a big link to the calendar there (or maybe something with RSS).

Marc, any objections?

Sounds good to me. Maybe ask the public marketing list what they think and then proceed?

Also sounds good to me. Let's give it a try and see how it works out.

OK, I've posted on the marketing list, asking if anyone really needs the separate event info on the wiki. If there are no objections, I'll remove the old info and we'll have everything neatly together in the calendar.

It turns out that some people still want the wiki entries, for additional info that can't be placed in the calendar. So I won't remove it all now, but the calendar should still be the primary resource.

One option for the future would be to automatically generate wiki pages from each event added to the calendar. This doesn't appear to be possible with the current Nextcloud calendar and MediaWiki combination, however.

Mike Saunders wrote:

One option for the future would be to automatically generate wiki pages from each event added to the calendar. This doesn't appear to be possible with the current Nextcloud calendar and MediaWiki combination, however.

Would one of the extensions on https://www.mediawiki.org/wiki/Extension:Calendar do?
Adding Dennis to this ticket - Dennis, do you have any further idea how we can turn a CalDAV calendar (without RSS it seems, sadly) into a proper wiki page automatically?

Florian Effenberger wrote:

Would one of the extensions on https://www.mediawiki.org/wiki/Extension:Calendar do?

I've just gone through them and no, unfortunately not -- they all use data stored in the wiki or a specific database table.

Can you check if there is a mechanism to provide a RSS feed for the calendar in Nextcloud? That would be another idea. If not, I'm out of ideas for the moment actually.
Did you poke Dennis whether he has an idea?

Otherwise, what we should do in any case is to regularly reach out to the public marketing list and projects list, asking for further calendar entries. Regularly reminding people about the calendar and that we need data to fill in is good. :)

Florian Effenberger wrote:

Can you check if there is a mechanism to provide a RSS feed for the calendar in Nextcloud? That would be another idea. If not, I'm out of ideas for the moment actually.
Did you poke Dennis whether he has an idea?

Otherwise, what we should do in any case is to regularly reach out to the public marketing list and projects list, asking for further calendar entries. Regularly reminding people about the calendar and that we need data to fill in is good. :)

I do read my mails. :-D

RSS would work. we have already a nice extension installed which can parse the content using different wiki-templates. (very easy, depends on the presentation)

Although I do not want we could use the semantic mediawiki (it's an extension based extension) https://www.semantic-mediawiki.org/wiki/Help:Eventcalendar_format (based on https://www.semantic-mediawiki.org/wiki/Extension:Semantic_Result_Formats )

Florian Effenberger wrote:

Can you check if there is a mechanism to provide a RSS feed for the calendar in Nextcloud?

That doesn't appear to be possible, I'm afraid...

Meanwhile I've done some updates here:

• Created a short URL for the calendar: https://tdf.io/eventcal
• Populated it with some upcoming Japanese events that are already on the wiki
• Contacted the Japanese community to see if they want editor access, to add events themselves
• Reached out to the marketing@ and l10n@ lists, asking for details of any others

What I still do not understand: where is the problem of having the integration similar to the one we had at EventsCalendar like in that old revision at
https://wiki.documentfoundation.org/index.php?title=EventsCalendar&oldid=123945

Dennis Roczek wrote:

What I still do not understand: where is the problem of having the integration similar to the one we had at EventsCalendar like in that old revision at
https://wiki.documentfoundation.org/index.php?title=EventsCalendar&oldid=123945

We tried that, but the current Nextcloud Calendar app has a bug whereby embedded it causes infinite redirects and it doesn't display. If you want to try or have a different approach though, here's the code:

<iframe width="400" height="215" src="https://nextcloud.documentfoundation.org/index.php/apps/calendar/embed/WPAQ2UTYAJPRW84U&quot;&gt;&lt;/iframe>

Shinji Enoki of the Japanese community now has edit access to the Nextcloud calendar, so he can update it with local events.

Can we add the recurring public community meetings (marketing, design, infra, QA call, documentation call, BHS, ESC, public board calls etc.) to one calendar?

Florian Effenberger wrote:

Can we add the recurring public community meetings (marketing, design, infra, QA call, documentation call, BHS, ESC, public board calls etc.) to one calendar?

Good idea, and I've done it for almost all of those (apart from BHSes - need to check with Xisco about those). Nextcloud Calendar's "recurring" setting isn't very flexible, so for those meetings that are "second Thursday on every month", there's no way to easily make them recurring; some months have 4 Thursdays, and some have 5. So I've just added them manually for the rest of the year.

Added all events for 2020 where we're confirmed to take part (with a presentation or stand) to the calendar.

The Nextcloud embedding bug was fixed. I created a wiki widget for embedding any sort of stuff from our Nextcloud: https://wiki.documentfoundation.org/Widget:Nextcloud
The calendar is now embedded: https://wiki.documentfoundation.org/Events

Great! It'd be good to embed it here too: https://wiki.documentfoundation.org/Events

If you send me the HTML code you used to embed it, I'll try to update that page...